Privacy Policy

Who We Are

www.theanxietyclinic.org (the “Site”) is owned and operated by The Anxiety Clinic Ltd. The Anxiety Clinic Ltd is the data controller and can be contacted in writing at 71-75 Shelton Street, Covent Garden, London, WH2H 9JQ or by email at  help@theanxietyclinic.org 

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected;
  4. The rights of Site users; and
  5. The Site’s cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR

For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

 We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.

Consent

By using our Site users agree that they consent to the conditions set out in this Privacy Policy.

Legal basis for proceeding

We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal basis to collect and process the personal data of users in the EU:

    Processing of user personal data is necessary for us to take, at the request of a user, steps before entering a contract or for the performance of a contract to which a user is a party. If a user does not provide the personal data necessary to perform a contract the consequences are that we will be unable to perform our contact with you.

        Personal data we collect

        We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

        Data collected automatically

        When you visit and use our Site, we may automatically collect and store the following information:

        1. IP address;
        2. Location;
        3. Hardware and software details;
        4. Clicked links; and
        5. Content viewed.

            Data collected in a non-automatic way

            We may also collect the following data when you perform certain functions on our Site:

            1. First and last name;
            2. Email address;
            3. Phone number;
            4. Address;
            5. Payment information;
            6. Auto fill data; and
            7. Details of products or services you have purchased, or are considering purchasing from us..

            This data may be collected using the following methods:

            1. Cookies; and
            2. Other tracking technologies.

                How we use personal data

                Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

                The data we collect automatically is used for the following purposes:

                1. Website performance;
                2. Website analytics; and
                3. Targeted advertising.

                The data we collect when the user performs certain functions may be used for the following purposes:

                1. Communication;
                2. Internal administration and record-keeping;
                3. To comply with a legal obligation;
                4. To answer your enquiries; and
                5. To administer our website.

                    Who we share your personal data with

                    Employees

                    We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

                    Third Parties

                    We may share user data with the following third parties:

                    1. Shopify, the e-commerce platform we use for our website;
                    2. Other business partners, suppliers and subcontractors, for the performance of our website;
                    3. Other business partners, suppliers and subcontractors, for the performance of any contract we enter into with you; and
                    4. Analytics and search engine providers that assist us in the improvement and optimisation of our website.

                    We may share the following user data with third parties:

                    1. Links clicked while using site;
                    2. Identity, Contact, Profile; and
                    3. Financial.

                    We may share user data with third parties for the following purposes:

                    1. Targeted advertising and statistical analysis;
                    2. To enable us to fulfil our contract with you; and
                    3. To enable us to process payment for your purchase.

                    Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

                    Other disclosures

                    We will not sell or share your data with other third parties, except in the following cases:

                    1. If the law requires it;
                    2. If it is required for any legal proceeding;
                    3. To prove or protect our legal rights; and
                    4. To buyers or potential buyers of this company in the event that we seek to sell the company.

                    If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

                    How long we retain your data

                    User data will be stored until the purpose the data was collected for has been achieved. You will be notified if your data is kept for longer than this period.

                    How we protect your personal data

                    In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities. All data is only accessible to our employees. Our employees are bound by strict confidentiality agreements and a breach of this agreement would result in the employee’s termination.

                    While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

                    International data transfers

                    We transfer user personal data to the following countries:

                    1. United Kingdom.

                    When we transfer user personal data we will protect that data as described in this Privacy Policy and comply with applicable legal requirements for transferring personal data internationally.

                    If you are located in the United Kingdom or the European Union, we will only transfer your personal data if:

                    1. The country your personal data is being transferred to has been deemed to have adequate data protection by the European Commission or, if you are in the United Kingdom, by the United Kingdom adequacy regulations; or

                    We have implemented appropriate safeguards in respect of the transfer. For example, the recipient is a party to binding corporate rules, or we have entered into standard EU or United Kingdom data protection contractual clauses with the recipient.

                    Your rights as a user

                    Under the GDPR, you have the following rights:

                    1. Right to be informed;
                    2. Right of access;
                    3. Right to rectification;
                    4. Right to erasure;
                    5. Right to restrict processing;
                    6. Right to data portability; and
                    7. Right to object.

                      Children

                      We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

                      How to access, modify, delete, or challenge the data collected

                      If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact our privacy officer at hello@theanxietyclinic.org, with the subject “Privacy Officer”.

                      Do not track notice

                      Do Not Track (“DNT”) is a privacy preference that you can set in certain web browsers. We do not track the users of our Site over time and across third party websites and therefore do not respond to browser-initiated DNT signals. We are not responsible for and cannot guarantee how any third parties who interact with our Site and your data will respond to DNT signals.

                      How to opt out of data collection, use or disclosure

                      In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below:

                      1. You can opt-out of the use of your personal data for marketing emails. You can opt-out by clicking “unsubscribe” on the bottom of any marketing email or updating your email preferences under “Your Account”.

                        Cookies

                        A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

                        We use the following types of cookies on our Site:

                        1. Functional cookies
                          Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits;
                        2. Analytical cookies
                          Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc;
                        3. Targeting cookies
                          Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalise the information you see on our Site for you;
                        4. Performance Cookies
                          To collect anonymous information on how people use our Site.;
                        5. Session cookies
                          Session cookies are used to remember items in your shopping cart while you are still browsing.; and
                        6. Third-Party Cookies
                          Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes:
                        7. To report usage statistics of the service and deliver advertisements on and through the service..

                        If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

                        If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

                        When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

                        Modifications

                        This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the bottom of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

                        Complaints

                        If you have any complaints about how we process your personal data, please contact us through the contact methods listed on our website so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority by contacting the Information Commissioner’s Office in the UK.

                        Effective date: 24 March, 2024